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Request for Proposal
Bridgeton July 4th Fireworks Display
RFP Available: Monday, January 7, 2022
Deadline for questions: Friday, January 21, 2022
Bid Opening: Friday, January 28, 2022
REQUEST FOR PROPOSAL
The City of Bridgeton, Missouri invites your company to submit a proposal on this RFP Package, titled: Bridgeton July 4th Fireworks Display, as defined hereinafter. All terms and provisions listed in the enclosed: “REQUEST FOR PROPOSAL”, “BID INSTRUCTIONS”, “PROJECT SPECIFICATIONS” AND “PROPOSAL FORM” are integral parts of the Bid Package. The City of Bridgeton reserves the right to waive informalities in any proposal, to reject any or all proposals in whole or in part, to readvertise, to negotiate segments of any or all proposals and to take any action that it feels is in its best interest. The proposal price for a Fireworks Display will include: 1) Manage and exhibit a fireworks display on the 4th of July for a term of 3 years; contractor would provide a fireworks display in 2022, 2023, and 2024.
SCOPE OF WORK
The City of Bridgeton is accepting proposals from qualified licensed contractors to manage and exhibit a fireworks display on July 4th of 2022, 2023 and 2024. The display takes place each July 4th at the Bridgeton Municipal Athletic Complex, 13217 Ferguson Lane, Bridgeton, Missouri 63044. This RFP invites companies to submit proposals describing fireworks display within the minimum criteria set by the City of Bridgeton.
Expense of Submittal Preparation
This RFP is a public document. By responding to this RFP, respondents waive any challenges to the City's decision in this regard. Not-withstanding the foregoing, respondents recognize and agree that the municipality will not be responsible or liable in any way for any losses that the respondent may suffer from the disclosure of information or materials to third parties.
No information or clarification of the meaning of any part of this RFP will be made orally to any respondent. Respondents must request such interpretation or clarification in writing from the city by email. The city will circulate to all other respondents the questions and answers.
All clarifications or addenda shall become part of this RFP.
GENERAL PROVISIONS OF THE SPECIFICATIONS
The contractor must clean up the shooting site after each production is concluded to the satisfaction of the client. Specifically, and without limitation of the forgoing, the contractor must remove and properly dispose of any unfired and/or unexploded material. A contractor representative along with a representative of the client will be required to visually inspect the shooting area at the conclusion of the production to determine that the contractor has satisfactorily cleaned the area.
Prevailing wages paid to all workers shall comply with the wages rates established by the Missouri Division of Labor Standards. The contractor shall comply with, and is bound by, the provisions of Missouri statues pertaining to the payment of wages on public works project.
The proposals will be reviewed by an Evaluation Team. After evaluation, the Evaluation
Team may request in person interviews to be held at a date to be determined.
Mandatory requirements that the respondents must provide in the proposal:
The city may reject any proposal found to be incomplete, unresponsive or not in compliance with the format requirements set forth in this RFP. A proposal may be determined to be unresponsive if any aspect is found to be unacceptable or contrary to the best interests of the municipality.
The city intends to select the most responsive respondent and to negotiate an Agreement. However, should the negotiation with the most responsive respondent not produce an acceptable contract arrangement, the municipality will request the next most responsive respondent to begin negotiations. The city reserves the right to reject any and all responses to this RFP and is under no obligation to award a contract.
BID PROPOSAL FORM
The undersigned hereby submits this bid for the purchase of Fireworks Display as per specifications.
The City is exempt from sales taxes, etc. The City's tax exempt number will be furnished to the successful bidder.
Lump Sum Bid Price
Total: (includes delivery and setup) $ ____
The bid as stated above is valid for thirty (60) days from and after the date of bid opening.
The City reserves the right to waive irregularities, reject any and all bids, or accept the lowest and best bid in the interest of the City of Bridgeton. Any bid not marked and sealed in the attached envelope may be rejected by the City.
It is understood that this bid must be submitted on or before 10:30 a.m. Friday, January 28th, 2022 in a sealed envelope, clearly marked "BRIDGETON JULY 4TH FIREWORKS DISPLAY".
Bid submitted by:
Signature and Title
S E A L
(If bid is by a corporation)
Company or Business
Address w/ZIP code