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Bid Title: Bridgeton July 4th Fireworks Display
Category: Parks and Rec
Status: Closed

Description:

Request for Proposal

Bridgeton July 4th Fireworks Display

 

 

 

RFP Available:    Monday, January 7, 2022

Deadline for questions:  Friday, January 21, 2022

Bid Opening: Friday, January 28, 2022

 

 

 

 

 

 

 

 

 

 

REQUEST FOR PROPOSAL

The City of Bridgeton, Missouri invites your company to submit a proposal on this RFP Package, titled: Bridgeton July 4th Fireworks Display, as defined hereinafter. All terms and provisions listed in the enclosed: “REQUEST FOR PROPOSAL”, “BID INSTRUCTIONS”, “PROJECT SPECIFICATIONS” AND “PROPOSAL FORM” are integral parts of the Bid Package. The City of Bridgeton reserves the right to waive informalities in any proposal, to reject any or all proposals in whole or in part, to readvertise, to negotiate segments of any or all proposals and to take any action that it feels is in its best interest. The proposal price for a Fireworks Display will include: 1) Manage and exhibit a fireworks display on the 4th of July for a term of 3 years; contractor would provide a fireworks display in 2022, 2023, and 2024.

 

BID INSTRUCTIONS 

  1. Bids submitted in accordance with the specifications contained herein will be received by the City of Bridgeton until 10:30 a.m., Friday, January 28th, 2022. All sealed bids should be delivered to the Bridgeton City Clerk at 12355 Natural Bridge Road, Bridgeton, Missouri, 63044.

 

  1. Bid proposals will be opened publicly immediately following the deadline of 10:30 a.m., Friday, January 28th, 2022 in the Council Chamber of Bridgeton City Hall,12355 Natural Bridge Road, Bridgeton,MO,63044

 

  1. Bid Proposals are to be contained in a sealed envelope, plainly marked "Bridgeton July 4th Fireworks Display". Include the name of the bidder, date and time of the bid deadline on the front of the envelope.

 

  1. Bid proposal forms (attached) must be completed and signed. Failure to complete the forms attached is cause for rejection of bids.

 

  1. All specifications listed are intended to be preferred function and performance specifications. No specifications should be construed as representing any particular brand of material. Bidders should propose to furnish materials that come closest to meeting the details of the specifications. Where deviations are necessary, bidder must specify such deviation in the bid proposal, stating why materials he/she proposes will render equivalent reliability or performance. Failure to detail all such deviations will provide a basis for rejection of the entire proposal.

 

  1. The City of Bridgeton is exempt from all sales tax. Exemption certificates will be furnished upon request.

 

  1. Contractors are responsible for the timely delivery of bid packages to the Bridgeton City Clerk at City Hall.

 

SCOPE OF WORK

 

 

The City of Bridgeton is accepting proposals from qualified licensed contractors to manage and exhibit a fireworks display on July 4th of 2022, 2023 and 2024.  The display takes place each July 4th at the Bridgeton Municipal Athletic Complex, 13217 Ferguson Lane, Bridgeton, Missouri 63044. This RFP invites companies to submit proposals describing fireworks display within the minimum criteria set by the City of Bridgeton.

 

Specifications:

  • Proposal shall include a grand finale segment at the conclusion of the display.  These programs shall be fully choreographed to a single soundtrack that is vendor provided and City of Bridgeton approved.  Program will be no less than 20 minutes in duration and no longer than 25 minutes.  Each proposal shall include a description of all pyrotechnic product to be included in each program and an explanation that assist in describing the show.  City of Bridgeton shall be given the ability to audit pyrotechnic product before and during the show.  City of Bridgeton is particularly interested in featuring some unique display element, including but not limited to product or special effects used.
  • Contractor will provide licensed pyrotechnic operator and sufficient crew to safely discharge a close proximity display as required by launch site restrictions.
  • The contractor shall be required to obtain, at the contractor’s expense, all permits, give all necessary notices,  and comply with all local, state, and federal rules and regulations, ordinances and statues that apply without limitation.  The contractor assumes complete and sole liability for all federal, state and local taxes that are applicable.
  • The contractor will comply with the most current version of applicable National Fire Protection Association (NFPA) standards and guidelines 1123 and/or 1126 as applicable.  All applicable requirements as established by the local Authority Having Jurisdiction (AHJ) will also be complied with.
  • The contractor shall present to the City of Bridgeton evidence that all persons involved in the firing of each production are properly licensed pursuant to federal, state and local requirements.
  • City assumes the risk of weather or causes beyond the contractor’s control which may prevent or delay performance on the schedule date/time.  Contractor must be available for display on back-up date within 60 days of the original date.
  • City has the option of unilaterally canceling the services prior to the date of the performance but will pay liquidated damages at the following percentages of the agreed contract price:
    1. 25% if cancelation occurs within 21 days.
    2. 50% within 20 days.
    3. 75% on the event date but prior to physical set up 
    4. 100% thereafter 

 

 

City’s Responsibility

  • Provide a suitable, secure display site in which to stage the services, including, if necessary, a firing and a fallout zone acceptable to contractor.  
  • Policing, guard protection, roping, fencing, and/or other crowd control measures to prevent the unauthorized access of the public.
  • BMI/ASCAP and/or any other musical rights issues and related fees.

 

Expense of Submittal Preparation

This RFP is a public document. By responding to this RFP, respondents waive any challenges to the City's decision in this regard. Not-withstanding the foregoing, respondents recognize and agree that the municipality will not be responsible or liable in any way for any losses that the respondent may suffer from the disclosure of information or materials to third parties.

 

Questions/Clarifications Request

No information or clarification of the meaning of any part of this RFP will be made orally to any respondent. Respondents must request such interpretation or clarification in writing from the city by email. The city will circulate to all other respondents the questions and answers.

 

 

Questions should be directed to: Brendan Kane, Parks and Recreation Director, 4201Fee Fee Road, Bridgeton, MO 63044. Email: 

 

 

All clarifications or addenda shall become part of this RFP.

 

 

 

GENERAL PROVISIONS OF THE SPECIFICATIONS

 

CLEAN-UP:

The contractor must clean up the shooting site after each production is concluded to the satisfaction of the client.   Specifically, and without limitation of the forgoing, the contractor must remove and properly dispose of any unfired and/or unexploded material.  A contractor representative along with a representative of the client will be required to visually inspect the shooting area at the conclusion of the production to determine that the contractor has satisfactorily cleaned the area.

 

 

PREVAILING WAGES:

Prevailing wages paid to all workers shall comply with the wages rates established by the Missouri Division of Labor Standards. The contractor shall comply with, and is bound by, the provisions of Missouri statues pertaining to the payment of wages on public works project.

 

 

 

 

PROPOSAL SUBMISSION

The proposals will be reviewed by an Evaluation Team. After evaluation, the Evaluation

Team may request in person interviews to be held at a date to be determined.

 

 

Mandatory requirements that the respondents must provide in the proposal: 

  1. Signed Proposal Form

 

  1. A detailed lay-out of the proposed project, construction designs, drawings and any other information that details or explains the proposal.

 

  1. Total cost of project.

 

  1. Three (3) references from three (3) different organizations for which the proponent has developed similar concepts. The information must include contact name, current telephone number and email.
  2. Firm must be a member of the American Pyrotechnic Association (APA) and provide proof of current membership.  Describe you firm’s structure, areas of expertise, time in business, number of employees and other information that would help characterize your firm.  Proposals must include a list of qualifications and other documentation/evidence of experience levels of the pyrotechnic operators assigned to each production location.  All proposals must include a minimum of three references including; contact information for each listing and date of the event(s).  Each reference must be from a production within three years of the event.
  3. Insurance Requirements:   The contractor shall provide evidence of proper insurance protection for the benefit the client, spectators and property and ensure it is valid for a minimum of 30 days preceding the event and remaining in effect for a minimum of 30 days following the event.  The limit of liability shall cover bodily injury and property damage and shall be in minimum amount of $5,000,000.00.  The client shall be named as additional insured on parties on all required policies of insurance.  The contractor shall provide Worker’s Compensation coverage to the statutorily required limits in each venue of production.

 

 

The city may reject any proposal found to be incomplete, unresponsive or not in compliance with the format requirements set forth in this RFP. A proposal may be determined to be unresponsive if any aspect is found to be unacceptable or contrary to the best interests of the municipality.

 

The  city  intends  to  select  the  most  responsive  respondent  and  to  negotiate an  Agreement. However, should the negotiation with the most responsive respondent not produce an acceptable contract arrangement, the municipality will request the next most responsive respondent to begin negotiations. The city reserves the right to reject any and all responses to this RFP and is under no obligation to award a contract.

 

 

BID PROPOSAL FORM

 The undersigned hereby submits this bid for the purchase of Fireworks Display as per specifications.

 

The City is exempt from sales taxes, etc.  The City's tax exempt number will be furnished to the successful bidder.

 

 

 

 

 

 

 

Lump Sum Bid Price

 

$

                                                                                                

Total: (includes delivery and setup)                            $                                ____           

The bid as stated above is valid for thirty (60) days from and after the date of bid opening.

 

The City reserves the right to waive irregularities, reject any and all bids, or accept the lowest and best bid in the interest of the City of Bridgeton.   Any bid not marked and sealed in the attached envelope may be rejected by the City.

 

It is understood that this bid must be submitted on or before 10:30 a.m. Friday, January 28th, 2022 in a sealed envelope, clearly marked "BRIDGETON JULY 4TH FIREWORKS DISPLAY".

 

 Bid submitted by:

 

 

Signature and Title

 

 

 

 

 

Printed Signature

S     E  A  L

 

(If bid is by a corporation)

 

 

Company or Business

 

 

 

 

 

Address w/ZIP code

 

 

 

 

 

Telephone Number

 

 

 

Fax Number

 

 

 

e-mail

 

Publication Date/Time:
1/7/2022 12:00 PM
Closing Date/Time:
1/28/2022 10:30 AM

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