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Overview of the Requirement
This is the design phase of the annual city calendar that is distributed to the city residents and local businesses. The calendar is used to keep residents and businesses up to date on the city’s schedule for meetings and city activities. It is mailed no later than the second week of December.
Closing DateTwo (2) hard copies and one electronic copy of your submittal must be received no later than 5:00 pm, August 10, 2022. Facsimile responses will not be accepted. Your envelope that contains your submittal, must be clearly marked with your company’s name and address the project or program title. Hard copies must be sent to: Karen Robinson, City ClerkCity of Bridgeton12355 Natural Bridge RoadBridgeton MO 63044RFQ Design Services – 2023 Calendar
Late ResponsesLate responses will not be accepted.
Qualifications Review CommitteeThe Administration staff of the City of Bridgeton will serve as the review committee.
Review and SelectionThe Qualifications Review Committee will review and consider responses against the mandatory criteria. Responses that fail to meet all mandatory criteria will not be considered. Qualified respondents will receive a copy of the RFQ if one is issued.
Scopea. The contractor shall provide three (3) possible design themes for the city to consider.b. The city shall provide information, material and photographs to be published.c. The contractor agrees to work with representatives from the city to develop the design and layout.
Technical Provisionsa. Size – 8.375” x 10.875”b. Inks: Four Color Process Plus Overall Coatingc. Paper: 100lb Matte Text
Design ServicesConsultation, design, presentation, art direction of existing photography and any new photography, final electronic art, proof and printing supervision.
Computer TypesettingOut-of-pocket expenses includes supplies and messenger delivery service.
CopywritingThe City of Bridgeton is to provide a final list of events, by month, to be included in the calendar.
Evaluation CriteriaThe criteria should include:a. Years of experience in the fieldb. Experience with the type of project specified in this RFQc. Proven capacity to deliver the project requirements on time and within budgetd. Sample written reports or other required materials for the positione. Awards
5. Submission Requirements
Some examples of requirements include:a. A completed Respondent Information Formb. A statement of interestc. A resume outlining the respondent’s experience, the experience of key team members and a response to the qualification review criteriad. Three professional references
Conflict of Interest
All respondents are required to disclose conflicts of interest, in writing, to the review committee who will consider the nature of the respondent’s responsibilities and the degree of potential or apparent conflict in deciding the course of action that the respondent needs to take to remedy the conflict of interest.