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Bid Title: RFQ - Design Services for the 2023 City Calendar
Category: City Hall
Status: Closed

Description:

Overview of the Requirement

This is the design phase of the annual city calendar that is distributed to the city residents and local businesses. The calendar is used to keep residents and businesses up to date on the city’s schedule for meetings and city activities. It is mailed no later than the second week of December.

Publication Date/Time:
7/20/2022 12:00 AM
Closing Date/Time:
8/10/2022 5:00 PM
Bid Opening Information:
08/11/2022 10:00 am
Contact Person:
Karen E. Robinson
City Clerk
(314) 373-3853
krobinson@bridgetonmo.com
Business Hours:
8:30 am - 5:00 pm
Qualifications:
Inquiries
All inquiries related to this RFQ are to be submitted in writing to the contact person as noted above. Information obtained from any other sources is not official and should not be relied upon.

Closing Date
Two (2) hard copies and one electronic copy of your submittal must be received no later than 5:00 pm, August 10, 2022. Facsimile responses will not be accepted. Your envelope that contains your submittal, must be clearly marked with your company’s name and address the project or program title. Hard copies must be sent to:
Karen Robinson, City Clerk
City of Bridgeton
12355 Natural Bridge Road
Bridgeton MO 63044
RFQ Design Services – 2023 Calendar

Late Responses
Late responses will not be accepted.

Qualifications Review Committee
The Administration staff of the City of Bridgeton will serve as the review
committee.

Review and Selection
The Qualifications Review Committee will review and consider responses against the mandatory criteria. Responses that fail to meet all mandatory
criteria will not be considered. Qualified respondents will receive a copy of the RFQ if one is issued.

Services

Scope
a. The contractor shall provide three (3) possible design themes for the city to
consider.
b. The city shall provide information, material and photographs to be published.
c. The contractor agrees to work with representatives from the city to develop
the design and layout.

Technical Provisions
a. Size – 8.375” x 10.875”
b. Inks: Four Color Process Plus Overall Coating
c. Paper: 100lb Matte Text

Design Services
Consultation, design, presentation, art direction of existing photography and any new photography, final electronic art, proof and printing supervision.

Computer Typesetting
Out-of-pocket expenses includes supplies and messenger delivery service.

Copywriting
The City of Bridgeton is to provide a final list of events, by month, to be included in the calendar.

Evaluation Criteria
The criteria should include:
a. Years of experience in the field
b. Experience with the type of project specified in this RFQ
c. Proven capacity to deliver the project requirements on time and within
budget
d. Sample written reports or other required materials for the position
e. Awards

5. Submission Requirements

Some examples of requirements include:
a. A completed Respondent Information Form
b. A statement of interest
c. A resume outlining the respondent’s experience, the experience of key team
members and a response to the qualification review criteria
d. Three professional references

Conflict of Interest

All respondents are required to disclose conflicts of interest, in writing, to the review committee who will consider the nature of the respondent’s responsibilities and the degree of potential or apparent conflict in deciding the course of action that the respondent needs to take to remedy the conflict of interest.


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